Date: Mon, 28 Jan 2002 17:46:40 -0500 (EST)
From: Su Tuttle <logan@head-cfa.harvard.edu>
Subject: SAO TRAINING/TUITION

TO CXC STAFF:

CALL FOR SAO TRAINING DOCUMENTS.  
INTERNAL DEADLINEs REQUESTED FOR 

a reminder...PLEASE DO NOT PREPAY 
COURSES BEFORE HEAD and HR APPROVE 
THEM; employees may not commit funds.


	Summer School that begins in June	05/15/02
	Fall Session that begins in September	08/14/02
	Winter Session that begins in January	12/11/02
	*OTHER Schedules*	 	        See below
	HR WILL MAKE NO EXCEPTIONS FOR APPROVAL OF TRAINING 
	REQUESTS RECEIVED AFTER THE START DATE OF A COURSE.

	==================================================
 	*(CXC requests minimum of ten business days' lead,
	an abbreviated time from HR's request)
	==================================================

"Request, Authorization, Agreement, and Certification of Training"
Form at http://cfa-www.harvard.edu/cfa/hr/pdfs.htm
or give your support staff person a mock-up copy and request the
carbonsette or e-form be typed and/or completed for you.


CHANGE IN WORK SCHEDULE
	When an employee is permitted by his/her supervisor to take
courses at a nearby college, university, or other educational
institution, the employee's work schedule may be adjusted to permit
presence at classes.  A work schedule adjusted for this reason does
not entitle the student to any differential or additional pay which
would result solely from the rescheduling [SSH 1200, 610-4].  SAO's
regular workday is 8.5 hours per day, Monday thru Friday.
	To effect a change in work schedule to accommodate course
studies (if necessary), I need: your training package, your written
request for a specific change in work schedule totaling 8.5-hour days,
and your supervisor's written concurrence.



 ****************************************************************************
******************************************************************************
**    http://cfa-www.harvard.edu/cfa/hr/benefits/trust/TUITION.HTM          **
**                                                                          **
** SAO TUITION ASSISTANCE PROGRAM:  Payment of course and material fees is  **
** made by the employee and will be reimbursed at the completion of the     **
** course.                                                                  **
**                                                                          **
******************************************************************************
 ****************************************************************************


OTHER ACADEMIC SCHEDULE DEADLINES:
	NORMALLY, ALL COURSE REQUESTS SHOULD BE RECEIVED BY SUSAN
TUTTLE AT LEAST TEN (10) FULL WORKING DAYS PRIOR TO THE START DATE OF
THE COURSE.  HR requests course training be received 2-3 weeks (14-21
days) prior to the class start date.  NO EXCEPTIONS WILL BE MADE FOR
REQUESTS RECEIVED AFTER THE START DATE OF A COURSE.



TRAINING FORM REQUIREMENTS:
	With each training form (and this includes group
registrations), please provide a copy of the educational
institution's/vendor's course catalog, pamphlet or flyer which
indicates
	(1) course description, dates and times of course, and 
	(2) cost.  
	(3) Include a memo if insufficient space in #16 to identify
	    training objectives and benefits to be derived by the
	    Government.
	(4) Change in Work Schedule (if necessary)
	(5) Requests received without the appropriate backup
	    documentation and signatures will be returned by HR for
	    completion.

Complete and TYPE Training form.  Directions for completing the
training form are on the back of the last copy of the carbonsette or
Page 6 of 6 on the e-form.  e-form users are to print Page 1 only.
Staple the above items to your Training form.  Once all those in HEAD
sign off and assign an appropriation number, the signing financial
administrator's office will send the original and 3 copies to HR for
processing through Human Resources, Fiscal, and Purchasing.



BOX 7:
SAO-HEAD, 60 Garden Street, Cambridge, MA 02138

BOX 21:
Include registration fees in (c). 
Appropriation/Fund: leave blank.

BOX 26a:
Obtain your First Line Supervisor's signature.  

BOX 27a:
	Leave 2nd line supervisor entry blank.
	CXC PERSONNEL TO GIVE ALL TRAINING REQUESTS TO SUSAN TUTTLE.
	SU WILL COMPLETE SECOND-LINE SUPERVISOR AS APPLICABLE.


REMINDER: Tuition assistance for the sole purpose of obtaining an
academic degree or certificate is not authorized for funding by the
Smithsonian.




FOR REIMBURSEMENT, follow HR's guidelines in
	http://cfa-www.harvard.edu/cfa/hr/handbook/tuition.htm



How a Leave of Absence/Resignation affects tuition reimbursement.
================================================================
	The rule is that upon completion of the course for which the
employee received tuition reimbursement, the employee must work three
times the length of the course (course hours), but no less than one
month, or repay the tuition assistance to SAO.
	If the employee does not return to work at SAO or if the
employee returns to work for less than one month after a leave of
absence, the employee will have to repay the tuition reimbursement
money, unless repayment is waived.  The bureau director is the only one
who may approve such a waiver.  The Division via the DA/AD will be
responsible for submitting a written request to the Bureau Director to
waive a repayment.



				Su


cc:  R. Brissenden
     M. Trischitta